Policies and Emergencies
Vehicle Policies
- University-owned/leased vehicles are for official purposes. Personal use of University-owned/leased vehicles is prohibited.
- All drivers must be cleared by the University. See new . Driver is responsible for following all the rules of road. Traffic tickets are the responsibility of the driver and must be paid within seven days.
- Tolls & toll violations will be charged back to the requesting department.
- Seatbelts must be worn at all times by all passengers.
- No one may operate a Loyola vehicle under the influence of drugs or alcohol.
- Drivers must complete mileages, fuel, and remove trash from the vehicle upon return.
- If involved in an accident, driver must notify Motor Pool at 410-617-5396 and your sponsoring department immediately. Written accident report and photos must be returned with vehicle to the Motor Pool coordinator.
- University vehicles may not be loaned or rented due to insurance requirements.
- Picking up hitch-hikers is prohibited.
- Trips beyond 150 miles from Loyola’s campus must have a designated 2nd driver who has been cleared to operate Loyola University vehicles.
Requesting Department Responsibilities
- Provide each driver with a written department contact including full name and phone number.
- Sponsoring department will designate group or trip contact person on the reservation form, complete with cell phone number.
Driver Responsibilities
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Operate vehicle in a safe and legal manner.
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If trip is beyond 150 miles, alternate driving between the 2 designated drivers to avoid driver fatigue.
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All passengers must wear a seat belt at all times while the vehicle is in motion.
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No drugs or alcohol are allowed in Loyola motor pool or leased vehicles.
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Keep all gas receipts; store them in plastic pouch with the gas cards.
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Any mechanical issues must be reported in the Notes section on the Vehicle check in at the 5104 Lobby kiosk when returning the keys.
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Ensure vehicle is cleaned of any garbage and debris.  Please check the vehicle for any personal belongings before turning in the keys.
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Vehicles used for multi day travel (non-local travel) should be returned with a full tank of gas.  Gas cards are included in the vehicle glove box pouch to purchase gas before returning the keys to the keybox.
Breakdowns
- Pull as far off the road as possible.
- Call AAA found in notebook at their number for repairs and towing. Then call the department of parking and transportation at 410-617-5396 or 410-366-3040 after hours.
- Use only AAA approved Exxon/Mobil or Sunoco's Motorclub number or dealership for repairs.
- If repairs are over $500, call 1-410-617-5396 for advice.
- Call your destination with revised arrival time.
- Call your sponsor with details of the problem
- Use your best judgment and stay calm.
Accidents
- Stop immediately, keep calm. Secure your vehicle.
- Warn on-coming traffic, use emergency equipment found in yellow box
- Help the injured. Do not render first aid unless you are trained. Use phone to call a doctor or ambulance if necessary.
- Do not argue, accuse anyone, make any admissions or blame, or apologize for the accident.
- Call the appropriate law enforcement agency (highway patrol, police, sheriff, etc.)
- Obtain complete information called for in the “In Case of Accident†booklet, and an accident report form completed in detail.
- Call your departmental sponsor.
- Call Parking & Transportation Services at 410-617-5396.
- Do not talk to media, refer them to Loyola public relations at 410-617-5025.
- Refer to AAA booklet for towing/repair/bail bond/rental vehicles, etc.
- Take care of your passengers, stay calm.
- Call your destination. Advise them of your situation.
Parking Permits/Hang-Tags
Student, faculty, administrator, and staff permit parking is handled by Financial Services.


