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For reference, check the Appeal of a Final Grade section in the Loyola Graduate and Undergraduate Catalogues. This policy was implemented at the start of the Fall 2012 semester.

Instructions
Types of Grade Changes
Timeline for Grade Changes

Instructions

• To locate the Electronic Change of Grade Form
  • The Initial/Change of Grade Form will be available online through Self-Service > Daily Work> Change of Grade
• Additional support is available at The Office of the Registrar
• Located at the Evergreen Campus, Maryland Hall 148
• Call 410-617-2263 for further assistance

Typical Office Hours:

Monday - Thursday 8:30AM-5PM
Friday 8:00AM- 4:30PM

Types of Grade Changes

Initial Grade

• All grades submitted via Self-Service are considered initial grades. This also includes changing a grade from a (GL) or an (NR) to a letter grade.
• Incomplete grades prior to expiration are accepted as an initial grade.

When submitting a manual initial grade we require instructor e-signature only on the new change of grade eForm.

Incomplete Grade

• Incomplete grades, unlike GL grades, automatically convert to an F at 12:00AM (midnight) after the expiration date.
• An expired Incomplete is defined by the Loyola catalogue as a verified grade of F. Therefore, it is subject for further review before a change can be made.

An expired incomplete will require:

• Instructor e-signature
• Department Chair e-stamp
• Dean e-stamp IF: the instructor is also the Department Chair
• The completion date for the incomplete grade is later than October 1, 2026 for Undergraduate students.

           OR

• The completion date for the incorrect grade is later than two weeks after the completion of the course for Graduate students.

Graduating Seniors cannot be assigned an incomplete grade.

Computational Errors

All computational errors require Instructor and Department Chair e-signatures. (This applies whether the student or the faculty member identified the error) Dean e-stamp may also be required.

Appeal of Final Grade 

Requires:

• Instructor e-signature
• Department Chair e-stamp
• Academic Dean e-stamp
• No grade may be appealed after the student graduates from Â鶹Porn
• Grade Appeals will not be accepted after September 28, 2026 for non-graduating students.

Timeline for Grade Change

Student

• Students have 10 business days from the start of the Fall 2026 semester to submit their written request to the instructor for Summer 2026 grade changes.
• For Summer 2026, all students must submit their request(s) no later than September 14, 2026.

Instructor

• Instructor have 10 business days to report back to the student and the Department Chair of his/her decision to grant or decline the grade change.
• The 10 business days start when the instructor receives the request from the student, which means within the student's 10 business days.
• For Summer 2026, the instructor must submit the Change of Grade Form to the Office of the Registrar no later than September 28, 2026.

According to the policy, the Office of the Registrar cannot accept a change of grade after September 28, 2026, for Summer 2026.

Type of Grade Changes

Initial Grade

• Initial Final Grade
• Midterm Grades
• NRs and GLs

Requires

• Instructor e-signature only

This applies to both Midterm and Final Grades

Incomplete Grade

Requires

• Instructor e-signature only if the incomplete has not expired.
• If the incomplete has expired then the F is considered a verified grade.
• Expired incompletes require:  
  • Instructor e-signature
  • Department Chair e-stamp
• If the Chair is the instructor, then the Dean e-stamp is required.

Final Grade Change: (including)

• Computational Errors (This applies whether the student or the instructor pointed out the error)
• Instructor e-signature and Department Chair e-stamp
• Dean e-stamp is required when the Instructor is also the Department Chair.

Computational errors do not require a student's written request for a change of grade.

Grade Appeals

• An Official Grade Appeal occurs when the student is not satisfied with the instructor's decision to decline his or her request for a grade change.
• Instructor e-signature
• Department Chair e-stamp
• Dean e-stamp

This policy is updated every semester. Last updated 7/1/26